TFX Biz-Flow Comprehensive Guide
  • Quick Start
    • Sell Module Guide
      • Introduction
      • Navigating the Sell Module
        • Dashboard
          • Features
            • Access to Critical Data
            • Interactive Reporting
            • Actionable Insights
        • Product Management
          • Overview
          • Adding a New Product & Services
          • Adding Products/Services via CSV
        • Price List Management
          • Overview
          • Setting Up & Updating Prices
        • Customers Management
          • Overview
          • Adding New Customers
          • Customer Information Management
        • Invoice Management
          • Overview
          • Invoice Creation
          • Editing and Deleting Invoices
      • Compliance with LHDN's E-Invoice Enforcement
    • Buy Module Guide
      • Introduction
      • Navigating the Buy Module
        • Dashboard
          • Features
            • Access to Critical Data
            • Interactive Reporting
            • Actionable Insights
              • Purchases with PO
              • Purchases Without PO
              • Detailed Procurement Tracking
        • Purchase Requisition
          • Overview
          • Step-by-Step Guide to Creating a Purchase Requisition
        • Initiating Quotation/Tender Process
        • Vendor Evaluation
        • Selecting a Vendor
        • Supplier Invoices and Goods Receipt
          • Goods Received Note
        • 3-Way Matching Process
        • Handling Discrepancies in Procurement
        • Inventory and Asset Management
        • Additional Procurement Scenarios
        • Conclusion
    • Pay Module
    • Accounting Module
      • Right of Use (ROU) Asset
      • General Ledger
      • Direct Costs
      • Viewing General Ledger Accounts
      • Subsidiary Ledgers
      • About Debit Note
      • Real-Time Financial Statements
    • Manage Module
      • Inventory Module
        • Inventory Management
        • Our Inventory Management Application
        • Product & Material Inventory Ledger
        • Transfers
        • Issues To Production
        • Adjustments
        • Importance of Stock Count
        • Valuation of Inventory
      • Asset Register Module
        • Non-Current Asset Register
        • Fixed Asset Register
        • Depreciation Methods
        • Disposal/Write Off of Fixed Assets
        • Asset Impairment
        • Maintenance History
      • Project Accounting Module
        • Contract/Project Accounting Module
          • Project Accounting
          • Contract Accounting Ledgers
          • Invoicing
      • Data Migration Module
        • Migration at the end of a Financial Period
        • Migration Process for Trade Receivable and Payable
        • Migration of Fixed Assets
        • Migration of Inventories
        • Migration of Other Asset, Liability, and Equity Accounts
        • Migration During a Financial Year
        • Trade Receivables & Payables
        • Our Data Migration Facilitations
        • Sales Invoice Migration
        • Vendors Invoice
  • FAQs
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  1. Quick Start
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  3. Data Migration Module

Vendors Invoice

PreviousSales Invoice MigrationNextFAQs

Last updated 1 year ago

To begin migrating vendor's invoices, follow these steps:

  1. Go to the settings menu and select "vendor's invoice migration."

  2. Download the CSV sample file provided and save it in a dedicated folder. This file will be used to upload the unpaid vendor invoices that are still outstanding as of the cut-over date, similar to the process for sales invoices.

Next, populate the CSV file with the necessary information, making sure to remove the sample data. Once you have completed this step, it is important to have a designated checker validate your data entries before proceeding with the file upload.

To upload the file please click on “confirm and migrate all data”. After uploading the file, the vendor profiles will be updated, reflecting the amount due to each vendor as of the cut-over date. These amounts will be recorded as the opening balance of trade payables on the general ledger for the post-migration period.

Important Note:

In order to ensure that outstanding invoices are properly migrated as the opening balance in the new financial year or post-migration period, it is crucial to follow these guidelines:

Example 1: End of Year migration: For the Financial Year ending on December 31, 2023, All invoices need to be dated no later than December 31, 2022, and will be treated as the opening balance on January 1, 2023.

Example 2: Migration in the middle of the financial year, with a cut-over date of June 30, 2023: For the Financial Year ending on December 31, 2023, All invoices need to be dated no later than December 31, 2022, and will be treated as the opening balance on July 1, 2023. Please note that although these invoices may not be considered overdue, they will appear as such in individual customer accounts.